![]() ![]() The columns in the exported table are determined by the current external list view. If you are prompted whether to enable data connections on your computer, select Enable if you believe the connection to the data on the SharePoint site is safe to enable.Īn Excel Table is created with a data connection based on a web query file. In the File Download dialog box, select Open. If you are prompted to confirm the operation, select OK. ![]() Select List, and then select Export to Excel.īy default, this capability is enabled on external lists, but it can be disabled by a system administrator. On the Quick Launch, select the name of the SharePoint list, or select Settings, select Site contents or View All Site Content, and then in the appropriate list section, select the name of the list. ![]() Navigate to the SharePoint site that contains the list. To download the prerequisite software products, see Prerequisite software needed to work with external data in Office 2013.įor more general info about using external data, see Find content about external data. This option installs the Business Connectivity Services Client Runtime which does the following: caches and synchronizes with external data, maps business data to external content types, displays the external item picker in Office products, and runs custom solutions inside Office products. Also, make sure the Office installation option, Business Connectivity Services is enabled (this is the default). NET Framework 4, and WCF Data Services 5.0 for OData V3 (If necessary, you are automatically prompted to download the software). Make sure Office products are ready for use To synchronize external data with Office products, you must have at least Windows 7 and the following free software products on each client computer: SQL Server Compact 4.0. For info about using these services, see Configure Business Connectivity Services solutions for SharePoint 2013.Ĭreate an external content type A user must define an external content type which contains information about connections, access, methods of operation, columns, filters, and other metadata used to retrieve the data from the external data source.Ĭreate an external list A user must create an external list based on the external content type and one or more views of the external list as needed. For info about using these services, see Create or edit a Secure Store Target Application.Ĭonfigure Business Data Connectivity Services An administrator must ensure that the user who creates the external content type has permission to the Business Data Connectivity metadata store and that appropriate users have access to the external content type that the external list is based on. For info about using these services, see Configure Business Connectivity Services solutions for SharePoint 2013 and Make an External List from a SQL Azure table with Business Connectivity Services and Secure Store.Ĭonfigure Secure Store Services An administrator must do the following: determine the best access mode for the external data source, create a target application, and set the credentials for the target application. In an external database, the administrator may also want to create specific tables, views, queries, and so on to limit the results to just what is needed and to help improve performance.Ĭonfigure SharePoint services and accounts An administrator must activate Business Data Connectivity Services and Secure Store Service. Prepare the external data source An administrator may need to create an account and provide permissions to the data source to ensure that the right people have access to the data and that the data does not end up in the wrong hands. To access external data, you or an administrator must do the following: Also, if you experience problems trying to work with external data, this info can help you identify the issue. The following information can help you plan your next steps. Working with external data requires several prerequisite tasks to enable secure access to the data.
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